Summary
Virtual Assistant / Assistant Project Manager for AI Company (10–30hrs/week)
We’re elunic, an AI and GPT company from Germany focused on machine manufacturers. We’ve built our own multi-agent system called ShopfloorGPT. Learn more at (link removed)
The Role:
We’re looking for a virtual assistant to support project management for a team of engineering freelancers. This is a hands-on coordination role—you’ll be the person making sure nothing falls through the cracks.
Day-to-day responsibilities:
– Coordinate with freelancers to keep tasks on track per daily/weekly priorities
– Keep track of all moving pieces and provide daily status updates
– Follow up on deliverables, flag delays early, and keep things organized
– Monitor project budget
– Handle internal automation, manual tasks, and general admin as needed
Details
– 10–15 hours/week to start, with room to scale up quickly if the collaboration goes well
– Core hours: 9am–4pm CET/CEST—you don’t need to work the full window, but must be responsive on Slack and checking in daily
– Tools: Slack, Google Workspace (Sheets, Docs, Slides), GitLab are the main tools
What We’re Looking For
Excellent, proactive communication—comfortable engaging with engineers and keeping things moving without friction
Reliable and organized—you flag problems early rather than waiting to be asked
Self-directed and resourceful—able to find creative solutions without hand-holding
Pragmatic AI mindset—curious about using AI to analyze and optimize workflows
German language skills are a plus.
Skills & Expertise
Project Management Tools Canva Google Sheet